Pursuant to section 501(d) of the Robert T Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121-5207, the President made an emergency declaration on March 13, 2020 due to the ongoing Coronavirus Disease (COVID-19) pandemic. This declaration provides state, territorial, tribal and local government entities such as cities, towns, counties, and authorities, as well as certain non-profit organizations, Public Assistance (PA) funding to help defray the costs associated with the response to COVID-19. 

The safety of students, teachers and faculty from K12 through higher education is at the heart of every community. Many schools, colleges and universities qualify now for PA funding.  This is where CRG can help. Our team is comprised of experts in the fields of disaster planning, response, recovery and reimbursement. You keep your team focused on preparing the classroom and lecture hall. We will focus on your reimbursement plan.

Eligible Costs

In general, potentially eligible costs include those found under the FEMA Category B, Emergency Protective Measures expense category. For the most part, costs associated with preparing for, responding to, or recovering from the COVID-19 pandemic are covered. Contact the CRG team for an evaluation of your needs and a review potentially reimbursable costs.

  • Costs your organization has incurred that you would not normally incur during normal operations.
  • Costs for contractors who are performing emergency protective work
  • Labor and supply costs associated with your response to COVID-19
  • Steps you have taken to protect staff and the community now and as you plan on returning to school in the fall.
  • Overtime payed to employees preparing for and responding to COVID-19
  • Cost of PPE associated with COVID-19

Immediate Action, Cost Capture 

To ensure future aide and reimbursement it is essential to immediately establish Cost Capture protocols to ensure all COVID-19 expenses are designated and coded properly for every COVID-19 related expense. It is essential to note that preparing for, not just responding to, COVID-19 needs is also reimbursable. 

  • Identify expenses incurred that are not part of your normal operations
  • Identify supplies, equipment and materials that were purchased as a direct response to COVID-19
  • Contact the CRG team and we will guide you through each step

Are Consultant Fees a Qualifying Expense? 

Simply put, yes. Because of the strain COVID-19 has put on our schools and universities, and the complexity of federal disaster reimbursement guidelines, applicants such as education institutions are encouraged to contract with experienced consultants like CRG. We will provide oversight and advocacy on your behalf through the PA application and reimbursement process.

Procurement Regulations

Due to the pressing nature of a disaster, Federal procurement regulations allow you to enter into emergency contracts. Following the issuance of a temporary emergency contract, your normal procurement process must be followed. This is most often accomplished through an RFP, RFQ or ITN process. The contract is required to meet federal procurement directives.